Master Project Management with Trello

“Trello is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what’s being worked on, who’s working on what, and where something is in a process.”

Great for group projects or long-term multiple step individual projects, Trello is a free, project management tool. You use access Trello on your computer using your browser, and using an app on your iOS, Android device, or Windows 8. This tool could be used to facilitate: committee work, class projects, a building-wide interdisciplinary unit, building/district improvement plans, a brainstorming session, the planning an event, the outlining your new novel, the tracking conferences/conversations with students, personal to-do lists, etc.


You can create boards with lists, comprised of a column of cards/tasks. Boards can be public or private, or set to an organization (group of people and boards). Boards can be printed and shared with URL. You can add members to your board to allow them to participate.



listA project board can have multiple lists (columns), with headings of your choice. For example, on one board for a current project you might have a To Do list, and Doing list, and  a Done list.  Lists can also be copied or moved to other boards.


Lists contain cards. You can drag cards up and down a list to prioritize/organize/sequence them. You can drag and drop cards between multiple lists on your board. Cards can be labeled/color coded and have set due dates. Cards can also be assigned to specific members of the board. Members of the board can vote on cards, as well as comment on cards. Or, comments can be disabled by the board administrator. Cards can include hyperlinks, images, and attached documents (10MB limit) from your computer, Dropbox, or Google Drive. There is no limit on the number of attachments or account data storage. Cards can also include a checklist, or subtasks. Cards can be archived (and unarchived) or deleted, but not undeleted. Cards can also be moved from one board to another board and printed.


filterIn the side bar you can use the Filter Cards option allows members to filter cards by a keyword, label, or member. Cards can be sorted by due date. The sidebar can be hidden by clicking on its left border.


Board Members get notifications in the form of red flags on the board when they have been: added to a card, invited to a board or organization, mentioned in a comment, or when somebody does an action on a card they are on. Members can also be emailed a collection of unread notifications. When a card you are subscribed to is 24 hours away from being due, you’ll get a notification in the app and via email.  Members can set how often they get emails (never, periodically, instantly). Members can subscribe to any visible card to get notifications about that card, or subscribe an an entire list. The Activity list on the far right side is a chronological list of what members have been doing on the board. You can mention members by using @ followed by their username, and they will get a notification.



There are several keyboard shortcuts to quickly perform card actions. Boards, cards, and lists can all be copied, and bulk actions (move & archive) be used on all cards in a list.


Users can login with their Goggle account, which means no additional account registration is required for our teachers or students. On your homepage you will see a list of your boards and organizations, with options to create additional boards and organizations. You can view all your cards sorted by due date or by board, thus you can view cards from multiple boards at once. You can also access a list of notifications for all your boards.


Trello is one of those tools that can be used for so many different purposes. What ideas do have? What can Trello help you do better, more efficiently? How can your students use Trello to take ownership of their learner or collaborate with others?


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